All patrons must provide their name, address, telephone number, and topic of inquiry before using any materials. The patron’s signature on the registration form implies his or her agreement to abide by our rules of use.

All materials must be handled carefully. Please observe the following:

• Use pencils, not pens
• Turn pages carefully
• Do not mark or fold materials
• Do not rest books or other objects on top of materials
• Do not lean on materials
• Use cotton gloves when handling photographic prints and negatives
• Preserve the existing order and arrangement of all unbound materials
• Do not eat, drink, or smoke while using materials
• Do nothing else that may damage items

The Archives & Special Collections Department is not responsible for patrons' personal items.

Reproductions

The McNeese State University Archives and Special Collections Department provides duplication services to expedite research and lessen wear on library materials. The department makes copies solely for the personal use of the individual patron requesting them. Patrons may not transfer copies to another individual or organization, deposit them at another institution, or reduplicate them without prior permission of the MSU Archives and Special Collections Department. Duplication of materials in no way transfers either copyright or property right, nor does it constitute permission to publish in excess for "fair use." In some cases the department may refuse to make copies because of the physical condition of the material, the amount of staff time required to do the work, special restrictions imposed by the donor, copyright law, or right-to-privacy statutes.

Staff members will manage all duplication services performed outside of the department. The patron must pay the entire cost of the copy request and submit a signed request form before the staff will make the copies.

Photocopies

Photocopies and copies from microfilm may be made for ten cents (10¢) each. Since archival materials may not be taken from the main office, attendants will make all photocopies for patrons. They will photocopy items when time permits, although waits are seldom long. Patrons may make photocopies from microfilm.

Photographic prints

Prints of photographs must be made by a local company. The making of prints is arranged for by the Archives staff, but the patron may choose which local company will make the copies. The patron will pay the entire cost of the requested prints and a surcharge of three dollars ($3.00) for the first print and one dollar fifty cents ($1.50) for each additional print of any photograph. The patron must read, complete, and sign a Request for Duplication form before copies will be made.

Audio and video tape copies

The McNeese Archives will make copies of audio and video recordings in its collections for patrons. All copying is done by the Archives staff, but the patron must supply audio or video tapes for the duplication. The patron must read, complete, and sign a Request for Duplication form before copies will be made.

Architectural drawing and map copies

Full-size copies of architectural drawings and maps must be made by a local company. The making of full-size copies is arranged for by the Archives staff, but the patron may choose which local company will make the copies. The patron will pay the entire cost of the requested copies and a surcharge of five dollars ($5.00). The patron must read, complete, and sign a Request for Duplication before copies will be made.

NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS